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Author Guidelines

Important Submission Instructions for Authors


Originality and copyright

Articles submitted, accepted or published elsewhere in any language will not be considered. If the work has been presented in a conference, workshop or seminar etc, this fact should be noted.

All authors must transfer the copyright of articles to SJS as a condition to publication.

Ethics

Papers submitted for publication in SJS should follow proper ethical standards. Whenever experimentation on humans or animals is carried out, approval of the appropriate ethical clearance body should be referred to in the Materials and Methods section.

Organization of the Manuscript

  1. A separate cover page with the article's title, the name, degrees, academic or professional titles, affiliations and full address (including e-mail) of the author(s) should be attached to the manuscript.
  2. The article should have an abstract of 100-200 words.
  3. An electronic Microsoft Word file (*.doc or *.docx format) of the article and a CD should be submitted to the editor
  4. In addition Two (2) complete printed hard copies of the article should be mailed to the Editor-in-Chief
  5. Articles can also be submitted electronically to sjscience@uofk.edu
  6. Your manuscript should be formatted into the sections:
  • Title: precise and concise
  • Authors and affiliations: including their postal and e-mail addresses
  • Abstract
  • Keywords
  • Introduction
  • Materials & Methods
  • Results
  • Discussion
  • Acknowledgements
  • References.

Style

  • All of the text, including endnotes and references, must be in typewritten, double-spaced format.
  • Submitted articles should be free of spelling mistakes and typographical errors.
  • .pdf format is not accepted
  • Font size should be 11 and font to use Times New Roman

Figures & Tables

  • Figures should be submitted as machine readable illustrations in *.jpg or *.tiff files.
  • Figures and tables should be inserted in the appropriate place in the manuscript with their legends and references to tables should be given immediately below the tabular presentation and be identified separately for each table.

Math Equations & *.docx and Mathematical models
If your manuscript is or will be in DOCX and contains equations, you must follow the instructions below to make sure that your equations are editable when we recieve it.

If you have not yet composed your article, you can ensure that the equations in your DOCX file remain editable in DOC by enabling “Compatibility Mode” before you begin. To do this, open a new document and save as Word 97-2003 (*.doc). Several features of Word 2007/10 will now be inactive, including the built-in equation editing tool. You can insert equations in one of the two ways listed below.

If you have already composed your article as DOCX and used its built-in equation editing tool, your equations will become images when the file is saved down to DOC. To resolve this problem, re-key your equations in one of the two following ways.

  1. Use MathType to create the equation. MathType is the recommended method for creating equations.
  2. Go to Insert > Object > Microsoft Equation 3.0 and create the equation.

If, when saving your final document, you see a message saying “Equations will be converted to images,” your equations are no longer editable and SJS will not be able to accept your file.

  • Mathematical models should be submitted as ASCII files with the model description.

References

For References SJS follows the text referencing style and reference list style described below. References should be written as follows:

Papers:

Ahmed, A. I., Seasonal study of bird migration, Phys Rev. D24, 12 (2010)

Books and Proceedings:

Wolfgang, D. H., Method and analysis of Nile water, World Scientific Publishing, Singapore (2009).

Submissions

Submissions to SJS should be made to the Editor-in–Chief:

  1. Postal address Sudan Journal of Science, Faculty of Science, University of Khartoum P.O. Box 321, Postal Code 11115, Khartoum, Sudan
  2. e-mail address: sjscience@uofk.edu

The contact author will be notified upon receipt of the submitted article. A final electronic copy of the accepted manuscript should be sent to the Editor-in–Chief.

Refereeing

Articles will be subjected to a refereeing panel of scientists with interest in the specific topic

Reprints

When articles are published, authors will receive 2 issues of SJS. Authors are allowed to reproduce their own reprints. Additional reprints can be ordered at a cost. 

Publication Charge

A publication fees of SDG100 (Hundred Sudanese Pounds) or its equivalent should be paid before the article is finally accepted for publication in SJS.  

Competing Interests

The submitting author is asked at submission to declare, on behalf of all authors, whether there are any financial, personal, or professional interests that could be construed to have influenced the paper.

Abbreviations

Please keep abbreviations to a minimum and define them upon first use in the text. Non-standard abbreviations should not be used unless they appear at least three times in the text.

Nomenclature

The use of standardized nomenclature in all fields of science and medicine is an essential step toward the integration and linking of scientific information reported in published literature. We will enforce the use of correct and established nomenclature wherever possible:

  • We strongly encourage the use of SI units. If you do not use these exclusively, please provide the SI value in parentheses after each value.
  • Species names should be italicized (e.g., Homo sapiens) and the full genus and species must be written out in full, both in the title of the manuscript and at the first mention of an organism in a paper; after that, the first letter of the genus name, followed by the full species name may be used.
  • Genes, mutations, genotypes, and alleles should be indicated in italics. Use the recommended name by consulting the appropriate genetic nomenclature database, e.g., HUGO for human genes. It is sometimes advisable to indicate the synonyms for the gene the first time it appears in the text. Gene prefixes such as those used for oncogenes or cellular localization should be shown in roman: v-fes, c-MYC, etc.
  • The Recommended International Non-Proprietary Name (rINN) of drugs should be provided.

Accession Numbers

All appropriate datasets, images, and information should be deposited in public resources. Please provide the relevant accession numbers (and version numbers, if appropriate). Accession numbers should be provided in parentheses after the entity on first use. Suggested databases include, but are not limited to:

In addition, as much as possible, please provide accession numbers or identifiers for all entities such as genes, proteins, mutants, diseases, etc., which allows linking to and from established databases and integrates your article with a broader collection of scientific information. Example of public databases:

 

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  2. The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  3. Where available, URLs for the references have been provided.
  4. The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  5. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  6. If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.
 

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