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Author Guidelines

Authors are advised to read these instructions carefully. Adhering to the format of the journal guidelines will facilitate and limit the time needed for the processing of the article.


Types of manuscripts

Please specify the type of article submitted for publication.

The journal accepts the following categories:

Original articles, short communications, case reports, review articles, letter to the editor, medical news and quiz cases relevant to medical education.


Manuscript Submission

Manuscripts to be considered for publication in KMJ should be submitted in electronic form via the journal's online submission system at:



Covering letters

  1. Should specify the type of article as mentioned in this authors instructions.
  2. The authors should include in the covering letter information related to the manuscript.
  3. All authors should sign the covering letter.
  4. Address all correspondence to:-

The Editor,

Khartoum Medical Journal

University of Khartoum




Authors’ Declarations

The authors should declare that:

  1. The manuscript is not under consideration for publication elsewhere.
  2. The manuscript is original, truthful and free of fabrication, fraud or plagiarism.
  3. All authors have read the manuscript, agree to its contents and share in the responsibility of its publication.
  4. All authors have made a substantial contribution to the work submitted e.g. conception and design, experimental work or clinical studies, analysis and interpretation of data, drafting and critical editing. Contributions such as obtaining material or other support does not justify authorship.
  5. All funding and support for the work should be acknowledged.
  6. The manuscript should contain a statement that the work has been approved by the appropriate ethical committees related to the institution(s) in which it was performed and that subjects gave informed consent to the work. Studies involving experiments with animals must state that their care was in accordance with institution guidelines.
  7. Clinical trials registration, all randomised controlled trials submitted for publication should include a completed Consolidated Standards of Reporting Trials (CONSORT) flow chart.
  8. Authors should state any competing interest.
  9. Any part of the manuscript not owned by the authors requires permission, that should be obtained by the authors from the owner of the copyright.

10.  All papers published by the journal will be KMJ copyright.



The Manuscript

  1. Use of English Language according to Oxford English Dictionary style.
  2. Formatting the manuscript: should be typed, single-spaced, with margins not less than 3 cm.
  3. The title should not be more than 100 characters and spaces.
  4. The abstract should not be more than 250 words presented as follows: background and objectives (± 50 words), methods (± 60 words), results (± 60) and conclusion (± 60 words).
  5. System of international units should be used. Equivalents may be given in parenthesis. Symbol and abbreviations should be according to: A Guide for Biological and Medical Editors and Authors, 5th Edition, ‘London, Royal Society of Medicine Press 1999’.
  6. Tables and figures should be on separate pages.
  7. Legends for tables and figures should be submitted separately.




  1. Illustrations should be kept to the minimum.
  2. Illustrations in colour are acceptable; however, an extra charge may be required to be paid by authors.
  3. Care should be taken that illustrative material may have to be reduced in size to fit pages or columns. It is recommended that the size of figures to be about 12.5x20 cm.
  4. Graphics should be clear, camera-ready and all symbols explanations included on the figure or in the legend.
  5. Permission to reproduce illustrations or tables should be obtained by the authors and submitted with the manuscript.



Statistical analysis

  1. Statistical methods used should be clearly identified and if necessary described.
  2. Means and standard errors of the mean and p values should be given to two decimal places.
  3. Statistical methods and results will be checked by biostatistician.




  • Responsibility for the accuracy of bibliographic citations lies entirely with the authors.
  • The journal uses the Vancouver system for listing and citing references. Thus references are numbered sequentially as they appear in the text, tables, boxes, figure legends and listed numerically in the reference list at the end of the manuscript.
  • Citations in the text; please ensure that every reference cited in the text is also present in the reference list (and vice versa).
  • Submitted papers, papers in preparation, unpublished results and personal communications should not be in the reference list, but may be mentioned in the text. Citation of a reference as 'in press' implies that the item has been accepted for publication.
  • In the text, indicate the references by superscript numbers in the text. Note that numerals in parenthesis at the end of a sentence are written before the full stop.
  • The actual authors can be referred to, but the reference number(s) must always be given.
  • The references in the list appear in the order in which they appear in the text.
  • References should be included in the list once and if they are referred to more than once in the manuscript, the number given at first mention should be used for all further citations.
  • No references should be included in the abstract.
  • When citing authors in the text, acknowledge only the first author where there are three or more authors, e.g. Smith et al. (1998), where there are two authors cite both, e.g. Adam and Ehsan (2003) reported that ….
  • The list of references should begin on a new page.
  • All authors should appear in the list of references if they are less than six in number. Where more than six authors are registered, write the first three authors followed by et al.



The following are examples of commonly used reference sources:


Reference to a journal publication:

  • Van der Geer J, Hanraads JAJ, Lupton RA. The art of writing a scientific article. J Sci Commun 2000;163:51-59.
  • Rose ME, Huerbin MB, Melick J, JK et al. Regulation of interstitial excitatory amino acid concentrations after cortical contusion injury. Brain Res 2002; 935: 40-46.


Reference to a Forthcoming article (has been formally accepted)

  • Olusanya BO, Wirz SL, Luxon LM. Community-based infant hearing screening for early detection of permanent hearing loss in Lagos, Nigeria: a cross-sectional study. Bull World Health Organ (in press-2008).


Reference to a book:

  • Guyton AC, Hall JE. Textbook of Medical Physiology. 10th Ed. Philadelphia: Saunders; 1990 pp 78-79.



Reference to a chapter in an edited book:

  • Elmunshid HA. Special senses. In: Sukkar MY, Elmunshid HA, Ardawi MS, editors. Concise Human Physiology. 2nd Edn. Oxford: Blackwell Science; 2000. p. 401-423.




  • WHO. Control of the leishmaniases. Geneva: World Health Organization; 2000. Technical Report Series No. 793.



  • Brown AB. Molecular vaccines against HIV [PhD thesis]. London: University of London; 2003.


References to websites:

  • New York: Association of Cancer Online Resources, Inc.; ©2000-01 [updated 16 May 2009].[accessed 19 July 2009].


Online references

  • WHO. Primary ear and hearing care training resource. Advanced Level. Geneva: World Health Organization; 2006. [accessed 2 June 2008].


Book on the Internet

  • Foley KM, Gelband H, editors. Improving palliative care for cancer (monograph on the Internet). Washington: National Academy Press; 2001 (cited 2002 Jul 9). Available from: books/o309074029/html/



Internet homepage/website

  • (homepage on the Internet). New York: Association of Cancer Online Resources, Inc.; c2000-01 (updated 2002 May 16; cited 2002 Jul 9). Available from:


Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  2. The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  3. Where available, URLs for the references have been provided.
  4. The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  5. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  6. If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

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